Arena Booking Request Form

General Information

Booking Details

Season
Type of Sport
Type of Event

Demographic

Age Groups
Users

Attendance

Dates

Select Days of the week and times that are required (include set up and take down times):

Select day(s) of the week

Arena Indoor Ice or Dry Floor

Please indicate which arena you would like to book, and whether you're booking ice surface or dry floor.
Kal Tire Place South

3445 43rd Street
Kal Tire Place North

3445 43rd Street
Priest Valley Arena

3409 35th Avenue
Centennial Outdoor Arena

3310 37th Avenue
Do you require a dryland or meeting room with your rental?
Arena Dryland or Meeting Rooms (based on availability)

Please select any dryland or meeting rooms you would like to add to your booking.

Additional Equipment Requests

Indoor only and available upon request
Do you require additional equipment with your rental? Such as tables, chairs, or metal gates.
Do you require audio visual equipment with your rental?
Audio Visual Equipment Requirements

Please select all that apply.

Booking Details Continued

Are you charging admission?
If ticket cost is yet to be determined, write 'Unsure'
Will tickets be sold at the door?
If price yet to be determined, write 'Unsure'
Will the event be open to the public?

Activities During Your Booking

Will your group be requesting for the concession to be open at Kal Tire Place?
Approval is required. The concession lease holder has first right of refusal. Outside food and beverage must be approved in advance.
Will your group be requesting alcohol service through the concession vendor?
Approval is required.
Will tents or other structures be erected inside the facility?
Will there be sale of goods or merchandise?

Conditions for Arena Bookings

  • 2 dressing rooms assigned per ice booking
  • No helium balloons or confetti allowed on the premises.
  • The concession lease holder has first right of refusal. Outside food and beverage must be approved in advance. 
  • A certificate of insurance in the amount of $2 million liability is required for all bookings, listing the City of Vernon 3400 30th Street Vernon, BC V1T 5E6 as an additional insured and listing the activity being played (i.e. hockey, ringette, speed skating, etc.) is required on the insurance certificate.

General Regulations

Your booking is considered a request. We will be in contact with you soon to confirm availability and booking details. 

Please review: 

  • Rental Contract - A signed rental agreement is required for the facility booking
  • Fees & Charges - Recreation and Parks Services, Bylaw 6034 - view here.
    • Consideration for additional expenses includes (but are not limited to) equipment, staffing (overtime, conversion rates), administration, contractor fees (electrical tie in & rigging), and Entandem fees may be required as part the rental booking or event.
  • New bookings $100 application fee - For brand new events, $100 is due at time of application. The fee is non-refundable. This fee will be used toward the total payment of the rental contract. Should the event organizer choose not to go forward with the event, the application fee is non-refundable.
  • Payment Terms - A 20% non-refundable deposit is due at the time of booking (when contract is issued). Final balance is due 30 days prior to the event.
  • Insurance Requirements: All events require insurance. Click here for specific information on insurance requirements. 
    • A copy of the certificate of insurance must be emailed to bookings@vernon.ca 14 days prior to the event. 
  • Deposit and Cancellation Policy - A reserve date deposit of 20% of the total contract amount is required with the signing of the Facility Rental Agreement. The fee is non-refundable and non-transferable if booking is cancelled. If a booking is cancelled more than 30 days in advance, a full refund minus the reserve date deposit will be processed. If a facility rental is cancelled less than 30 days but more than 14 days before the start date, a 50% refund will be processed. If a facility rental is cancelled less than 14 days before the start date, no refund will be given.
    • Note: For large event bookings, the refund policy within the facility rental agreement contract will apply.
    • Note: Spring & Summer Ice Contracts follow a different deposit and refund policy.

FOIP Notification: The personal information you provide on this form is being collected under the authority of the Freedom of Information and Protection of Privacy Act. Your personal information is protected by the privacy provisions of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, use, or disclosure of this information please contact City of Vernon.