Event Planning

Application Process

• 60-day Event Application Requirement

  For both Outdoor and Indoor Special Events - Applications must be submitted a minimum of 60 days prior to the event. Any requests made within the 60-day limit may be declined if there isn’t adequate time to process application.

  Those wishing to apply for the following year will be evaluated after Dec. 1 of the current year.

  Returning events - If you wish to hold your event again the following year, applications must be submitted by Oct. 15. Any changes to dates or locations will be considered once all returning events are confirmed. The Returning Event Calendar for the upcoming year is finalized from Oct. 15 to Dec. 1 of the current year. Completed event applications must be emailed to events@vernon.ca.

• Application Fee and Submission Timelines

  A non-refundable event application fee of $100 is due at time of booking request. The fee will be put on the account and used towards the balance of the booking. Should the event be unconfirmed the fee is forfeited. 

  Please call 250-550-3678 to make the application fee payment over the phone by credit card.

  Timelines:

  • Site Map / Route Map / traffic management plan - due 30-45 days in advance.
  • Production Schedule (large events) & food vendor information - due 30-45 days in advance.
  • Final payment - due minimum 30 days in advance.
  • Insurance - due 14 days in advance.
  • Liquor Permit - due 14 days in advance.
• Application Forms

  Outdoor Event Application Form

  Indoor Event Application Form

• Regional to International Events

  The City of Vernon supports event organizers in seeking opportunities to host regional, provincial, national, and international events. Prior to applying for these opportunities, event organizers are required to communicate and coordinate with the Manager, Customer Service - Recreation Services.

  Contact
  Phone: 250-550-3673
  Email: vernonrec@vernon.ca