The following questions are commonly asked of our procurement services department by potential vendors and those seeking business opportunities. Clicking or tapping on any of the questions will show the answer to the question.
Procurement Services maintains a two year list of pre-qualified suppliers or contractors for goods and services required throughout the year. You are invited to download the bid documents from our Euna Procurement (Bonfire) - Procurement Portal and submit the requested documents to be added to the applicable list. If your business does not align to one of the pre-qualifications categories and there are no open bid opportunities you may email Procurement Services at buyer@vernon.ca expressing your interest. Please include the following information:
Full company name
Address
Phone, fax, email, website link
Sales and technical support contacts
Authorized product lines/brand name
Commodity type, quality
Brochures/corporate profile
Area of service, delivery
We appreciate the opportunity to work with local businesses and encourage them to participate in the City’s procurement processes. At the same time, Trade Agreements such as CFTA, CETA, and NWPTA prevent the City from implementing any program that offers preferential treatment to Vernon‑based companies above the designated thresholds.
For some purchases, advertisements may also be found in the local newspapers, BC Bid,CivicInfo BC, or on Bid Central
A copy of the City's Procurement Policy can be found here.
All standard terms and conditions are available from the City website. These documents have been posted for convenience, however, on occasion the City may make changes to the posted standard terms and conditions or issue supplemental special conditions. It is the vendor or contractor’s responsibility to ensure they review the bid and/or contract documents to ensure they have the most recent terms and conditions.
All open procurement bid opportunities are posted to the City website. Once the contract has been executed the results will be posted under Bid Results or Annual Contracts for multi-year services. Posting results may take up to three weeks.
For the majority of used equipment and surplus material, the City uses GovDeals, BC Auction, or Local Area Auctioneers. Notice of disposals can be found on the City’s website under All Open Bid Opportunities. The item details are provided on the auction website along with bid closing date and time. Bidders must register (at no cost) on the auction site to be eligible to bid.
The City will also consider the use of other disposal methods including:
Kiijii
Castanet
Auto Trader
Donation
The City advertises all disposal items under All Open Bid Opportunities (look for DISPOSAL under the Project Description).
Any person, business, or corporate entity, under most circumstances, is eligible to become a City vendor.
Typical documentation required for contractors providing services would include, but not be limited to:
Proof of a City of Vernon or inter-community business license
Copy of current WorkSafe BC clearance letter
Certificate of insurance – evidence of commercial general liability, automobile and/or professional errors & omissions liability insurance
In an effort to take advantage of large-volume pricing, the City often issues a request for quote to establish annual contracts. The term of these annual contracts and supply agreements are based on bid specifications and requirements and may result in multi-year terms with renewal options.
In order to provide the many services that it does to residents and visitors alike, the City purchases a wide variety of goods and services.
Goods and services are broken down into the following general categories:
Consumable supplies - Products that have a one-time life cycle; typical examples are paper products, office supplies, cleaning supplies and fuel
General supplies - Items such as tools, uniforms, office machines, furniture, and smaller pieces of equipment
Capital Assets - These are items not previously described, having a value in excess of $10,000; this includes improvements to City-owned roads, land and buildings, vehicles, and larger pieces of equipment
Services - These include professional services provided by consultants such as; environmental, architectural, design and engineering services; also included are general services such as janitorial, snow removal, landscape maintenance and line painting
