Gym Booking Request Form

General Information

Booking Details

Type of Rental

Gymnasium Options

Gymnasium Requested for Booking
3310 37th Avenue, Elementary School Size Gym (42ft x 84ft)
3409 35th Avenue, High School Size (double) Gym (81ft x 106ft)
For Birthday Party Rentals, please select one of the following

Check the City of Vernon Recreation website for Bouncy Castle Birthday Party Packages.

Additional Equipment Requests

Indoor only and request based on availability

Conditions for Gymnasium Bookings

  • Clean indoor shoes required.
  • No food or drink allowed in the Priest Valley Gym (water only).
  • Exception of food and drink allowed in Dogwood Gym - Must be requested in advance.
  • A certificate of insurance in the amount of $2million liability is required for all bookings, listing the City of Vernon 3400 30th Street Vernon, BC V1T 5E6 as an additional insured and listing the activity being played (i.e. basketball, volleyball, etc.) is required on the insurance certificate.
  • No confetti or helium balloons allowed inside the building. 
  • Bouncy Castle CANNOT be rented separately from the Birthday Party Package.

Check the City of Vernon Recreation website for gym availability.

Your booking is considered a request. We will be in contact with you soon to confirm availability and booking details. 

Please review: 

  • Rental Contract - A signed rental agreement is required for the facility booking
  • Fees & Charges - Recreation and Parks Services, Bylaw 6034 - view here.
    • Consideration for additional expenses includes (but are not limited to) equipment, staffing (overtime, conversion rates), administration, contractor fees (electrical tie in & rigging), and Entandem fees may be required as part the rental booking or event.
  • New bookings $100 application fee - For brand new events, $100 is due at time of application. The fee is non-refundable. This fee will be used toward the total payment of the rental contract. Should the event organizer choose not to go forward with the event, the application fee is non-refundable.
  • Payment Terms - A 20% non-refundable deposit is due at the time of booking (when contract is issued). Final balance is due 30 days prior to the event.
  • Insurance Requirements: All events require insurance. Click here for specific information on insurance requirements. 
    • A copy of the certificate of insurance must be emailed to bookings@vernon.ca 14 days prior to the event. 
  • Liquor Permit - Event organizers wanting to serve or sell liquor to be consumed at the event on City property, proper liquor permitting must be obtained from the BC Liquor and Cannabis Commission.  City of Vernon and RCMP approval is required.  A copy of the liquor permit must be emailed to bookings@vernon.ca, a minimum 14 days prior to the event.
  • Deposit and Cancellation Policy - A reserve date deposit of 20% of the total contract amount is required with the signing of the Facility Rental Agreement. The fee is non-refundable and non-transferable if booking is cancelled. If a booking is cancelled more than 30 days in advance, a full refund minus the reserve date deposit will be processed. If a facility rental is cancelled less than 30 days but more than 14 days before the start date, a 50% refund will be processed. If a facility rental is cancelled less than 14 days before the start date, no refund will be given.
    • Note: For large event bookings, the refund policy within the facility rental agreement contract will apply.

FOIP Notification: The personal information you provide on this form is being collected under the authority of the Freedom of Information and Protection of Privacy Act. Your personal information is protected by the privacy provisions of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, use, or disclosure of this information please contact City of Vernon.